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NACC INTERNATIONAL & MULTICULTURAL BUSINESS EXPO 2012
1. General: All parties and questions not covered by the Basic Terms and Conditions are subject to the decision of NACC Management and may be amended or supplemented at any time by NACC Management, and all such amendments or additions shall, upon reasonable notice, be equally binding on all parties affected as the original.
2. Location, date and hours of the NACC
International & Multicultural Business Expo are as follows: New York Marriott at the Brooklyn Bridge, 333 Adams Street, Brooklyn, NY 11201, June 14, 2012, 8:00 a.m. to 5:00 p.m.
3. Event set-up: Exhibit space will be available to Exhibitors for installing displays beginning on June 13, 2012 from 12:00 p.m. to 7:00 p.m. All exhibits must be installed by 7:00 p.m., June 13, 2012, unless informed otherwise.
4. All exhibits must be kept within the dimensions of Exhibitor’s assigned space. Exhibitors shall demonstrate products, solicit orders and distribute advertising materials/collateral only from within their designated booth space.
5. All exhibits and booth materials, including drapes, curtains, and table covers, must comply with federal, state and city fire laws – must be flame proof, and meet all insurance & facility safety regulations. All packing containers and materials are to be removed from the exhibition area upon completion of setup.
6. Exhibitors will be required to independently contract for their own electrical needs with the New York Marriott at the prevailing rate on forms provided to them by Producer.
7. No Exhibitor may assign its contract for exhibit space or permit any other person to use any part of such space. Audio or video demonstrations will be permitted only in those locations and in sound deemed by Producer not to interfere with the activities of the neighboring Exhibitors.
8. NACC Management will make all reasonable efforts to assure the accuracy of Exhibitor listings in the program guide and on the website. Due to the quantity of entries, errors can occur. NACC Management will not be liable to Exhibitors for errors and/or omissions.
9. Exhibitors are required to provide protection of their property while in Exhibitor booth. In no way will NACC be held liable or responsible for any damage to Exhibitor’s personal property because of fire, accident, theft or other casualty.
10. In the event that Exhibitor has not paid the balance due as agreed, the Producer may, at his/her option, reassign space to another Exhibitor. If Exhibitor does not claim its assigned space before 3:00 p.m. on June 13, 2012, Producer may, at his/her option, reassign space to another Exhibitor and may seek to recover the balance due from Exhibitor together with the costs of collection, including any reasonable attorney’s fee if this agreement is placed in the hands of an attorney for collection. Defaulting Exhibitor shall not be entitled to any refund for sums paid in advance and shall be responsible for full rental balance due as agreed. |
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11. All exhibits shall be dismantled and removed by 5:30 p.m. on June 14, 2012. In the event that exhibits are not removed by such date and time, Producer may destroy any portion of the exhibit or place such items in storage at the Exhibitor’s owner’s own expense or risk.
12. In the event that, for any cause or condition beyond the control of Producer, the exhibition facility becomes unavailable, then Producer may assign to Exhibitor, in lieu of the space described herein, equivalent space in such other building as Producer is able to procure for the exhibition. Exhibitor shall use and occupy such space under the same terms and conditions and at the same rent as set forth in this agreement. Producer shall not be liable to Exhibitor for any loss or damage suffered by Exhibitor by reason of such relocation of the exposition.
13. In addition to the remedies of Producer in paragraph 11 above, Exhibitor is liable for the unpaid balance of Exhibitor’s fee together with the cost of collection, including a reasonable attorney’s fee, if this agreement is placed in the hands of an attorney for collection, unless Producer is notified in writing of Exhibitor’s desire to withdraw not later than Monday, April 30, 2012. If such a desire to withdraw is received in writing by the set date, then Exhibitor is relieved of any obligation to remit any balance due. However, Exhibitor shall not be entitled to the refund of any deposit held by Producer at the time.
14. If credit card information is provided by Exhibitor for payment of contracted space, the authorized signature on this application will serve as authorized signature for payment from credit card of total booth fees as outlined on form.
15. Exhibitor with outstanding payments due before show opening will not be permitted to set up or move into the show.
16. Taxes: Exhibitor assumes the entire responsibility and shall indemnify and hold harmless the exhibit hall, NACC Management, their agents and employees, from all state, federal and local taxes associated with sales activities related to its exhibit.
17. Code of Conduct: To insure maximum benefit to all Exhibitors and the public, the following practices are banned by NACC Management: (a) Noisy electrical or mechanical apparatus that interfere with other Exhibitors; (b) Inordinate spillover from television, radio or audio systems; (c) Posting of signs or other advertising materials in or around the facility outside of Exhibitor’s assigned space; (d) Actions or soliciting techniques which might be considered harassment to those attending the show; (e) Demonstrations and/or equipment that might present a safety hazard to other Exhibitors or those attending; (f) Alcoholic beverages in exhibit area; (g) Inappropriate attire.
18. These rules and regulations have been drawn with the single objective of producing a successful show, both for Exhibitors and the public. In emergencies and wherever the foregoing rules do not apply, Producer reserves the right to have full power in the interpretation and enforcement of all contract regulations contained herein, and the power to make such amendments thereto, and such further rules and regulations as shall be considered necessary for proper conduct of the exhibit.
19. This is the entire agreement and there is no other agreement, written or implied, between the parties. |
